Site Management
The Site Management Committee's basic jobs are to maintain inventory of equipment needs for the party, maintain a Site Map listing the location of all equipment, and provide overall coordination for set up of the party.
The equipment needs list must contain both of rented equipment and games, and equipment borrowed from the school. The Site Map is a map of the school grounds indicating where vendors' equipment, booths, tables and chairs for eating areas, etc. are to be set-up. This will be done with input primarily from the following committees:
The Site Manager also contacts the Fire Marshall to arrange the walk through.
Site Management provides overall coordination for the Set-up Phase at the school in the week prior to the Party. As items from vendors arrive on the school site, the Site Management Committee will provide maps indicating where to set-up. As areas of the Party are set up, Site Management will direct the movement of school equipment.
The equipment needs list must contain both of rented equipment and games, and equipment borrowed from the school. The Site Map is a map of the school grounds indicating where vendors' equipment, booths, tables and chairs for eating areas, etc. are to be set-up. This will be done with input primarily from the following committees:
- Executive and school admin (to determine what parts of the school grounds are available)
- Entertainment, Games & Booths, Special Activities
- Casino
- Food
- Decorations
- Security
- Electrical
The Site Manager also contacts the Fire Marshall to arrange the walk through.
Site Management provides overall coordination for the Set-up Phase at the school in the week prior to the Party. As items from vendors arrive on the school site, the Site Management Committee will provide maps indicating where to set-up. As areas of the Party are set up, Site Management will direct the movement of school equipment.
Summary of Tasks
Before the party:
etc.) ➔ vendor items and their delivery schedules (and vendor contact information) ➔ where the committees need/want the items set-up or delivered to
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Before the party, during Set-up Phase:
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After the party:
- Return your binder to the Executive Committee after you have updated it and included any and all relevant information from this year's Party experience.