Bids and Tickets

The primary task and goal of the bids and tickets committee is to sell tickets. The sale of tickets generally takes place in several ways, through the mail, email, daily bulletins, daily announcements, and through sales on-campus during the school day. In addition, this committee is responsible for ferreting out those students who can not afford the full price of a ticket and for them granting a scholarship. Scholarships reduce the price to an affordable level.
As a part of the selling process, the committee is responsible for the generation of publicity. This publicity takes the form of fliers in the various forms of Monta Vista newsletter and on campus advertising. 

The bid is a program that reflects on the party theme and provides a schedule of events for the night and a map of where the activities are located. The bid is given to the party goers as they check in.

In addition to the usual announcements, articles high lighting the party are often run by the local newspapers to gain community support.
Summary of Tasks

Before the Party
  • Verify with FUHSD waiver of liability language
  • Design ticket order form and distribute
  • Set-up ticket drop off box in ASB along with extra copies of ticket order forms
  • Design bid and make bids
  • Sell tickets and collect money on campus and by mail
  • Maintain an accurate list of ticket purchasers and post in ASB. Provide a copy to Treasurer, Bag and Check and Security
  • Determine which students need scholarships 
  • Design, print and distribute fliers to publicize the event
  • Make a security bracelet for each party-goer
  • Recruit volunteers to staff the check in and tickets booths, provide list to volunteer coordinator
During Party
  • Verify student ID against ticket list
  • Give a bid and wristband to each party-goer
  • Do security checks on students


After the party:
  • Clean up bids & ticket area, including taking down tables and stacking them in designated area
  • Pack up unused items for storage in bins 
  • Place moved furniture in original location
Please update the binder with this year’s information and return it to next year’s executive committee