Prizes

The Prizes Committee is responsible for collecting prizes for the Party, by soliciting prize donations from the local merchants and by selecting and purchasing prizes from merchants. Prizes are needed for lottery drawings, casino winnings, and redemption of tokens/tickets from Games and Booths.

Summary of Tasks
Before the party:
  • Solicit prize donations from merchants and the MV parent community. (Get on the agenda for the first MV PTA meeting to alert parents to this.)
  • Maintain a list of all contributors to be used in recognition and thank-yous. Give the names of all donators to the Webmaster, so that he/she may acknowledge the donors on the website and the Secretary so he/she can send a thank you letter.
  • Purchase and store prizes. Finding storage can sometimes be a challenge – trusted people's garages and, if necessary, paid locked storage are options.
  • Coordinate prizes with the Games & Booths Committee and the Casino Committee.
  • Make arrangements with the Security Committee for the protection of prizes during delivery to the party and during the party.
  • Set up a prize booth or distribution center with the assistance of the Construction Committee, if needed
  • Work with Electrical Committee for microphone/announcement systems set up and any necessary lighting.
  • Recruit volunteers to help with prize distribution at the party. Provide this list of volunteers and their shifts to the Volunteer Coordination Committee.
  • Recruit a clean-up/ take-down sub-committee. The volunteers on your take down Committee must need to know what to do with the unclaimed prizes. A plan must be formulated to return all borrowed items.
During the party:
  • Award game prizes throughout the night. 
  • Conduct drawing for casino prizes. (As of 2006, there is a lottery ball dispenser in the SANP storage bins that can be used for this.)

After the party:
  • Make sure entire prize area is clean and in the same condition as before set up began
  • Disposal of all unclaimed prizes
  • Return of all borrowed items
  • Pack up and label any items that need to go to the bins